Executive Assistant – Service Support

QUALIFICATIONS:

  • At least 2 year experience in administrative work
  • Strong leadership attributes, critical thinking and organization
  • Excellent English communication skills
  • High degree of professional independence, initiative and self-discipline
  • Good crisis management skills, customer service, orderliness and time management
  • Computer proficiency, i.e. spreadsheet management, or other computer-based software to digitally manage and monitor executive activities or daily operations
  • Experience in Sales is an advantage
  • Willing to travel when needed
  • Excellent interpersonal skills and collaborative work ethics
  • Flexible on changes and can maintain stability while working under pressure
  • Committed to high professional ethical standards and diverse workplace
  • Career oriented.
  • Result-oriented. Can work with minimal supervision, and willing to assume increasing levels of responsibility

DUTIES AND RESPONSIBILITIES:

  • Provides support mainly to the General Manager (GM) for Sales & Service and to other company executives when needed
  • Manage, update and maintain the daily schedule of the GM. Facilitate travel requirements and other business related request of the company and update GM of the status and updates within the day
  • Consolidate all data and updates of daily accomplishment of the Service Department and generate Daily Service Report within the same day
  • Check the Service Logbook entries for complete details on service items received by the branches and notify the branch for any lacking information
  • Consolidate accomplishment reports from Service Technicians, check completeness of report and submit immediately to Service Manager for checking, one approved email the report to pertinent Customers
  • Check and prepare all the requirement of the Service Technicians for field work. Arrange flight bookings and accommodation and provide them the details within the day
  • Consolidate all upcoming schedule for the current month from Service Team and Management and send updates
  • Coordinate between departments and operating units on special projects or events
  • Consolidate other reports such as Cannibalization, Warranty items and Bi-month Attendance of Service department for Payroll purposes.
  • Review operating practices and recommend / implement improvements where necessary
  • Other task may be assigned from time to time.

Qualified applicants may send Application Letter and Updated Curriculum Vitae via email at hradmin@aquaventurewhitetip.com attention to Angela/Myca/Kazel:

NOTE: Supporting Documents, i.e. Transcript of Records, Previous Employment Certifications, etc., should be readily available for presentation upon personal interview

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