Executive Assistant – Sales Support

URGENT FULL TIME POSITION

Station: Makati City

QUALIFICATIONS:

  • Bachelor’s degree in Office Administration or related field
  • At least 2 year experience in administrative work
  • Strong leadership skills, critical thinking and organization
  • Excellent English communication skills
  • Good crisis management skills, customer service, orderliness and time management
  • High degree of professional independence, initiative and self-discipline
  • Computer proficiency, i.e. spreadsheet management, or other computer-based software
    to digitally manage and monitor executive activities or daily operations
  • Ideally with Photoshop and graphic design skills
  • Experience in Sales is an advantage
  • Willingness to travel when needed

DUTIES AND RESPONSIBILITIES;

  • Provides support mainly to the General Manager (GM) for Sales & Service and to other company executives when needed
  • Manage and maintain GM’s schedules, appointments and travel arrangements
  • Arrange and coordinate GM’s meeting, conference calls, and events; or represent him when needed.
  • Record , transcribe and distribute minutes of meetings
  • Conduct research, collect and analyze data needed to prepare reports and documents
  • Prepare correspondence, communications, and presentations for the GM.
  • Monitor, screen, respond to and distribute incoming communications.
  • Receive and interact with incoming visitors.
  • Liaise with internal staff at all levels, and interact with external clients as needed
  • Coordinate project-based work as needed
  • Provide support to various departments or teams in the company, when needed
  • Coordinate between departments and operating units on special projects and events
  • Design, maintain and monitor databases.
  • Maintain electronic and hard copy filing system for records and documents and other
    reference materials
  • Review operating practices and recommend/implement improvements where necessary
  • Other tasks may be assigned from time to time

Qualified applicants may send Application Letter and Updated Curriculum Vitae to Joan/Abegail via email at: hradmin@aquaventurewhitetip.com:

NOTE: Supporting Documents, i.e. Transcript of Records, Previous Employment Certifications, etc., should be readily available for presentation upon personal interview

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